A Cloubis client, a research group at a university, is dedicated to advancing wireless technologies, artificial intelligence, and the Internet of Things (IoT). Active in the dynamic field of information and communication technology (ICT) and digital innovation, it collaborates with academic institutions, industrial partners, and government organizations to promote research, development, and innovation in ICT.
The client is dealing with separate reporting systems for information coming from multiple sources. These data sources (Oracle, Dynamics 365, flat files) also have different processes for processing this information. The fragmented processes complicate data integration and hinder clear and comprehensive reporting.
The client sought Cloubis’ expertise to address this issue and enable the consolidation of budget and expense data from various entities. The goal was to create an integrated reporting solution to facilitate streamlined financial management.
Cloubis adopted the following approach:
Cloubis implemented a solution based on necessary financial expertise and leveraging the strengths of Power BI. By loading defined Excel templates into Power BI, the client could update data with a simple “refresh,” ensuring reports were always up-to-date. Regular, yet user-friendly maintenance of the mappings ensured the accuracy and reliability of the system.
The implementation of the solution delivered significant benefits:
Users can seamlessly switch between entities using shared filters, allowing for accurate and effortless data comparison. Enhanced budget management features enable effective resource allocation across projects.
The solution produces visually appealing reports and provides a comprehensive overview of budgets, expenses, and forecasts. This streamlined reporting system facilitates better monitoring, analysis, and management of financial data.
Previously, the client had a limited Power BI reporting system that was minimally used due to a lack of information. However, after collaborating with Cloubis, they received an extensive reporting tool that enables effective management of actual figures, budgets, and forecasts.
The versatility of the solution allows users to apply filters based on supervisors, entities, research groups, project names, and more, leading to efficient and informed decision-making.
By maintaining up-to-date Excel files, they now benefit from visually rich and real-time data insights through our Power BI for Finance solution. This solution provides them with an intuitive platform to quickly explore and analyze critical financial information.
As multiple stakeholders use the reporting suite, more and more recognize the intrinsic value of data. This realization motivates them to actively leverage data to enhance budgeting and expense management practices.
